Verbatim Transcription: What is Verbatim Transcription and How to Use

The verbatim transcription process transcribes speech word for word. Other transcription methods might reduce or modify the content. Intelligent verbatim transcription accurately records all details, filler words, pauses, and even non-verbal sounds. In this article, we will learn what verbatim transcription is, its rules, types, and use cases, and introduce tools for accurate verbatim transcription.

Part 1: What is Verbatim Transcription

• What is Verbatim Transcription?

Verbatim transcription means that the words and sounds in the audio or video recording are transcribed exactly as they were, including pauses, hesitations, filler words (such as "um" or "ah"), and even non-verbal sounds (such as laughter or sighs). This is important in legal cases or research, for example, where slight changes in wording could lead to misunderstandings, and a full verbatim transcription ensures that nothing has been missed or changed.



• Verbatim Transcription Rules

Verbatim transcription has rules to ensure accuracy:

• Include filler words: This includes words such as "um," "uh," and "you know," which are written as they appear in the audio.
• Capture non-verbal sounds: When they are relevant, any coughing, laughter, or sighs are captured.
• Maintain inconsistencies: Any grammatical errors or fragmented sentences said by the speaker should be translated into text without correcting them
• Avoid editing: The speech should not be rewritten or rephrased nor summarized.

• Verbatim Transcription Types

There are four main types of verbatim transcription:

• Full Verbatim: Captures everything from filler words to repeated phrases, to hesitates, to nonverbal sounds. It provides the most detailed transcription.
• Clean Verbatim: Clean verbatim transcription removes filler words, repeated phrases, and irrelevant sounds but does not change the meaning of the speech
• True Verbatim: Like full verbatim, it includes every detail.
• Non Verbatim: This type simplifies the transcription, focusing only on the main points and may paraphrase speech.

• Verbatim Transcription Examples

For better comprehension of verbatim transcription, let's see this example:

• Audio: "Uh, so, I believe, um, we should probably, like, go ahead with the plan.”
• Full Verbatim: Uh, so, I believe, um, we should probably, like, go ahead with the plan.
• Clean Verbatim: I believe we should go ahead with the plan.
• True Verbatim:vUh, so, I believe, um, we should probably, like, go ahead with the plan.
• Non Verbatim:vWe should go ahead with the plan.

Part 2: Verbatim Transcription Use Cases

Verbatim transcription plays a vital role in many fields that involve accuracy and details. If you transcribe in a non-verbatim form, it will undermine your content.

1. Legal Proceedings: In legal contexts (e.g., court trials and testimonies), every word said is reproduced verbatim.

2. Market Research: Market researchers rely primarily on verbatim transcriptions to record customer opinions, giving them a better understanding of consumer behavior and true reactions.

3. Academic Research: Sociologists and psychologists often rely on verbatim transcriptions when analyzing interviews or focus group discussions.

4. Media and Journalism: Journalists use verbatim transcriptions to quote interviews, speeches, and statements. Verbatim transcriptions help journalists maintain the integrity and authenticity of their sources.

5. Medical Documentation: Healthcare professionals use verbatim transcriptions to ensure that patient interactions and medical conversations are accurately recorded.

6. Law Enforcement: Law enforcement agencies also apply verbatim transcriptions when recording interviews, interrogations, and witness statements.

7. Business Meetings: In a corporate setting, verbatim transcripts capture everything discussed in a meeting, ensuring that no important details are missed.

Part 3: How to Do Accurate Verbatim Transcriptions with Edimakor

Now you have know what verbatim transcription i, so how to make a transcription? HitPaw Edimakor makes the process simple and efficient through its advanced speech to text tool and create accurate verbatim transcriptions. Whether you are working on interviews, podcasts, or academic projects, it provides precise transcriptions while saving you time and effort. In this section, we’ll introduce highlight its key features, and guide you step-by-step on how to use it effectively.

• Step 1: Import Video/Audio File

Open HitPaw Edimakor, click Create a Video and click Import in the Media tab, and upload your video or audio file that you want to transcribe.



• Step 2: Transcribe Speech to Text

Drag the file to the timeline. Select the track and choose Speech to Text from the Audio tab on the right panel or right-click and select Speech to Text.



• Step 3: Edit and Save the Transcription File

The software will recognize the speech and generate the transcriptions in a few seconds. You can edit and revise. Save the text subtitles as SRT, ASS, VTT, or TXT under the Subtitles tab.



• Step 4: Export Video

If needed, you can save the original video with added subtitle by clicking the Export button.

Conclusion

Verbatim transcription is the detailed process of transcribing spoken words to text. This process is more important in law, research, media, and healthcare as accuracy matters the most here. If you want easy transcription of video or audio files with accuracy, HitPaw Edimakor is a perfect tool for you. High accuracy, multiple language support, and fast processing make it suitable for both professionals and casual users.

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